EXAMINATION GUIDELINES

I) APPOINTMENT OF THE EXAMINATION AND EVALUATION COMMITTEE (EEC) FOR THE CONDUCT OF THE EXAMINATION

The Principal of the college who is the Chief Controller of Examination will appoint the EEC for all Under Graduate and Post Graduate programs of the college. This committee will comprise a minimum of three senior teachers from each faculty i.e. Arts, Science and Commerce and four other teachers representing UG and PG programs. The tenure of this committee will be three years. The principal will appoint the Convenor along with one Joint Convenor & one Co Convenor each, for Examination & Evaluation Committee respectively. This Committee will be responsible for the smooth and fair conduct of examinations and evaluation in the college. The Committee will work inclose coordination with the Controller of Examinations.

Duties and Responsibilities of Examination and Evaluation Committee (EEC)

a) The EEC shall be responsible for the smooth and fair conduct of all semester end examinations /re-examinations conducted by the College.

b) The committee should be well versed with the rules and procedures followed in the conduct of the examinations.

c)      The committee should conduct orientation sessions for all the examination invigilators before  commencement of examination and ensure that the invigilators are aware of their roles and   responsibilities.

d)     If a relative of any EEC member is appearing at any examination, such a member will refrain from the examination duties in that respective examination, in which his/her relative is appearing and will inform the same to the Convenor/Joint Convenor/Co- convenor of EEC. The  EEC Convenor/Joint Convenor/Co-convenor shall ensure that no direct relative of any committee member is appearing in the examinations. S/he shall inform the Principal in writing, in case a relative of any member of the Examination Committee is appearing in the respective examination.

e) In case of any emergency and unavoidable circumstances, if the EEC Convenor would like to avail leave during the period of conduct of examination, s/he will approach the Principal well in advance and the Joint convenor will officiate as the EEC Convenor for that period, provided the leave applied for by the EEC Convenor is sanctioned by the Principal.

f) The EEC Convenor/Joint Convenor/Co-convenor and at least 50 % members shall remain present at the examination venue during the conduct of the examination to ensure smooth conduct of examinations.

g) As regards issues faced by learners with respect to queries about questions in the question paper during the examination (incorrect questions, missing data, data/ tables not provided etc.), the following process will be followed:

i. Internal question paper setter / the faculty deputed by the HOD concerned has to remain present in the examination control room of the college at the beginning of the schedule examination at least 10 minutes before the commencement of the examination.

ii. The Convenor/Joint Convenor/Co-convenor of the Examination Committee will show the question paper to the respective question paper setter / the faculty deputed by the HOD, on the day of the examination within 15 minutes of the commencement of the said examinations to confirm that the contents of the question paper are in order and error free in all respects. The said question paper setter will rectify the printing error, if any, in the question paper immediately.

h) The examination committee convenor/joint convenor/co–convenor should ensure that correction is announced in all the respective examination rooms within first half an hour of the commencement of the examination.

i) The EEC is expected to maintain the record of such corrections in the question paper and announcement thereat, including the date and time of the announcements made and should obtain signature of the invigilators (with block numbers, date and time of the announcements) and the internal question paper setter / the faculty deputed by the HOD, present, on the question paper with corrections made. This corrected question paper along with the records should be given to the Controller of Examinations at the end of the examination on the same day. A photocopy of the same be given to the Evaluation In-charge at the end of the examination on the same day.

j) If a query / error is raised in the question paper post examination, the said change / error shall be referred to a committee comprising the HOD concerned, question paper setter and one external subject expert to be nominated by the Principal to consider the appropriateness of the query / error and if the error exists, benefit needs to be granted to the learner accordingly.
k) In case of non-availability of the question paper setter, the Exam Convenor/Joint convenor will approach the HOD to resolve the same. Whenever announcements are made in the examination room as regards any corrections in the question paper, a report to that effect should be sent to the Controller of Examination / Chief Controller of Examination, mentioning the time at which the correction was announced. A copy of the correction announced should also be sent to the Evaluation Joint Convenor, who will in turn inform the examiner/s who will evaluate the answer books.

l) Whenever learners require statistical tables, log tables, graph papers, maps etc. for attempting the questions, the EEC should make necessary arrangements for the same in advance.

m) The EEC should make arrangements as regards the stationery items required for the conduct of the examination in consultation with the Examination Cell.